Back-office automation
AI for air compressor shops
Aries runs your back office, drafting quotes, billing service calls, and chasing AR on the QuickBooks and field tools you already use.
Integrates with the tools your shop already runs
Live in about four weeks
No rip-and-replace. Aries runs on top of the QuickBooks, CMMS, and CRM you already have.
Week 1
Map it
A day on site and a documented assessment, then API access to the tools you already run.
Weeks 2 to 3
Dry runs
Workflows run in shadow mode on your live data, so you can check the output before anything acts.
Week 4
Live
Automations and reports move into production, with a person in the loop where it matters.
Customer story
A Michigan air compressor shop, four weeks in
MAC Technologies sells, installs, and services compressed air systems across Michigan. They ran Aries on the QuickBooks, Zendesk, and MaintainX they already had.
“I've been really impressed with their ability to understand our operational pain points and the toolsets that we're using, and how we can quickly implement and develop new AI tools that sit on top of the things we're already using. The time to value and ROI, and just seeing the results from these new AI solutions, has been super awesome.”
- 70%
- less unbilled work
- 15%
- lower DSO
- 4 weeks
- from kickoff to production
Aries acts across the systems you already use
It reads the messy inputs from the field, drafts the next step, and shows the source so someone can approve it before anything posts.
Workflow automations
- Service calls transcribed into the ticket, enriched with the customer's QuickBooks history and MaintainX parts data
- Technician notes read for recommended repairs and parts, and the follow-up visit scheduled
- Preventive maintenance visits scheduled ahead of time across service agreements
- Install and rental invoices drafted the moment the work is marked complete
- Invoices still unpaid at 40 days flagged for collection
New reports
- Completed but unbilled work
- AR with work-order context
- Estimates mapped to QuickBooks
- Preventive maintenance tracker by site and unit
- Rental billing status
- Invoices missing a PO
Common questions
Something not covered here? Emailhello@tundraailabs.com
Where does Aries save us time?
The biggest wins are the repetitive jobs that eat the day: answering customer calls and texts, closing out work orders, invoicing, bookkeeping, and turning new requests into scheduled jobs. Aries handles them by connecting to the tools you already run, so nobody has to change how they work.
Do I need to be technical to run it?
No. Most AI tools expect you to write prompts and wire up automations. Aries is built for owners and operators, not programmers. It works from what's already happening in your business and gets the task done.
What does a normal day with Aries look like?
A customer gets an arrival window texted back, a finished work order gets closed and invoiced in QuickBooks, a profit-and-loss statement is ready when you want it, and a new request turns into a scheduled job. Aries also audits your systems and flags places to tighten up your ops.
Will it work with our QuickBooks and MaintainX setup?
Yes. Aries connects to the tools you already run, like QuickBooks, MaintainX, Zendesk, Gmail, Microsoft 365, Salesforce, and many more, and acts on top of them. Your systems of record stay right where they are.
Does Aries replace my CRM or FSM?
No. Aries is field service automation that runs on top of the CRM and field-service (FSM) tools you already use, like ServiceTitan, Housecall Pro, Jobber, and QuickBooks. It reads and writes to them so the admin gets handled, and your system of record stays exactly where it is.
Why not just use Claude or ChatGPT to do this for me?
Those are great for asking questions, but running your back office needs something production-grade that works the same way every day without you babysitting it. Aries connects to your tools through their APIs, not the limited built-in chat connectors, so it can do far more and hold up under real, repeated use. You get automations you can trust to run, instead of a chat you have to re-prompt and fix every other day.
Is our business data safe?
Yes. Aries connects through your tools' official, permissioned APIs, acts only on what you authorize, and never sells your data. Your systems of record stay yours; Aries reads and writes to them on your behalf and keeps an audit trail of everything it does.
What still needs my sign-off?
You set the line. Routine, low-risk work it handles on its own, like texting a customer an arrival window or closing out a finished work order. Anything you'd want eyes on, it drafts and waits for your approval, and you can tighten or loosen that as you build trust.
Is Aries a fit for a company like ours?
Almost certainly. We work with home-services and commercial trades, industrial service companies, and PE-backed operators standardizing the back office across a portfolio. If your day is full of customer messages, scheduling, work orders, invoicing, and the books, get in touch.
Do my crew and office staff have to change how they work?
No. Aries takes the repetitive admin off everyone's plate so your team can focus on customers and the actual work. Think of it as the chief of staff you could never afford to hire, not a headcount cut.
What does Aries cost?
There's a one-time setup fee to connect your tools and tailor Aries to how you work, then a recurring software fee based on the complexity of your connections and use case. Get in touch for a free consultation and we'll put together a quote for your setup before you commit to anything.
How long until we go live?
About four weeks. We map your workflows, run in shadow mode on your live data so you can check the output, then move automations and reports into production, on the systems you already use. Get in touch for a free consultation and a quote.